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Free + Pro 5-sheet workbook no macros

Outlay — expense tracker spreadsheet

An expense log for Excel and Google Sheets that totals itself: this month by category with data bars, twelve months back, and spending against the limits you set — every formula visible. Pro adds the Monthly and Limits sheets, a Setup sheet with limits, and a formulas walkthrough.

  • XLSX
  • No macros
  • SUMIFS
  • Data bars
  • Google Sheets

The sheets

  1. 01
    Log

    Date, description, category and method as dropdowns, amount. A panel on the right totals the chosen month by category, counts entries and names the biggest category.

    Free + Pro
  2. 02
    Monthly

    Twelve months back from the Setup month, one column per category, SUMIFS in every cell, data bars, an average that ignores empty months.

    Pro
  3. 03
    Limits

    Each category against its monthly limit: spent, left (red when over), used as a bar that turns red past 100%.

    Pro
  4. 04
    Setup

    The month to report on, categories with limits, payment methods — all as named ranges.

    Pro
  5. 05
    Formulas

    Eleven formulas explained, including why the ranges stop at row 1000.

    Pro

Built for

  • Excel 2016+
  • Google Sheets
  • Numbers

Every workbook is recalculated in LibreOffice and by a second, independent formula engine on the sample data; the totals are compared with numbers worked out outside any spreadsheet, and every formula cell is scanned for errors. We don't run Excel itself on the build machine, so this says built for, not tested in — open the live preview to see the numbers the formulas produce.

Pro

$9

Every page, the Pro-only pages, the source files, no attribution, and 12 months of updates and email support.

Log with monthly panel
yes
Twelve months by category
yes
Limits sheet with bars
yes
Setup: categories, limits, methods
yes
Formulas walkthrough sheet
yes
Credit line on the sheet
not required
Updates and support
12 months, email

Licence

Use it for unlimited personal and commercial purposes, including client work.
Do not resell the spreadsheet itself, alone or in a bundle.

Full licence terms →

Log it, and the rest happens

One row per payment. Category and method come from dropdowns, so a mistyped word can never hide a row from the totals. The panel beside the log adds up the month you chose — by category, with a bar for each — counts the entries, and names the category that took the most.

Pro: a year at a glance, and limits that push back

The Monthly sheet is twelve months across ten categories, every cell a SUMIFS, with data bars so the heavy months show. The Limits sheet puts each category against the limit you set on Setup: what’s left turns red when you’re over, and the “used” bar fills to 100% and then the number goes red. Rename a category once on Setup and the dropdown, the grid and the limits follow.

Every formula, explained

The Formulas sheet lists the eleven calculations in the workbook and says what each does — including why the ranges stop at row 1000 and how to raise it.

Checked, not just built

The build recalculates the workbook in LibreOffice and in a second, independent engine on the sample data and compares twelve totals against numbers computed outside Excel. If any drift, the file doesn’t ship.

Free download

  • outlay.xlsx · Log sheet
  • README.md · LICENCE.txt

Pro download

  • outlay-pro.xlsx · Log, Monthly, Limits,
  • Setup, Formulas
  • README.md · LICENCE.txt (Pro)

Read before you build

Version history

  • 1.0.02026-09-11

    First release

  • 0
    macros
  • 11
    formulas explained
  • 12
    checks the build runs
  • 1,000
    log rows read by the formulas

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